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Time Map View

Time Map View

 

 Time Map view bridges the gap between Mind Mapping and timeline project planning, allowing you to convert your Fast Capture, Brainstorm, Radial View, Org Charts and Mind Map View creations into an interactive timeline. Just like the other iMindMap Views, you can use the Side Panel to add Tags, media and notes to your Time Maps or, export to DropTask For Business for real-time task management.

Creating a new Time Map

To create a new Time Map with a blank canvas:

  • Open iMindMap 11 Ultimate edition
  • Click on “New”, then choose “Time Map” in the “Choose a View tab”

time_map_1.png

  • Type your Time Maps title, then click start.
  • A pop-up box will give you the option to choose your timescale, start date and duration.

time_scale_options.png

  • This will open a new Time Map canvas.
 blank_time_map_canvas.png


To convert an existing Mind Map into a Time Map:

map_before_time_map.png

  • Open the Mind Map you want to convert in Mind Map View.
  • On the main toolbar under the Home Tab, click “Time Map”.

switching_to_time_map.png

  • A pop-up box will give you the option to choose your timescale, start date and duration- Click on Time-scale to choose from days, weeks, or months, and then change the length of time by clicking on duration. You can set it to a maximum of 50 months. 

    converting_time_map_pop-up.png

  • Your Mind Map will now be converted into a timeline, the main branches will turn into milestones, and your child branches will turn into tasks.

    converted_time_completed.png

Time Map Basics

Fast-track pop-up menu- adding items to your Time Map quickly:

You can add tasks, Milestones and Swimlanes quickly by double-clicking on the canvas to bring up a fast track pop-up menu.

Just click on the icon that you wish to add to the canvas.

 

Changing the timescale once the Map has been opened:

Once you have set your chosen time-scale e.g days/ weeks/ months, you will not be able to change this.

If you want to change to start date and duration once the time-map has been opened:

 

 

Click on the central idea- milestone ( what would have been the central idea in a mind map).

time_map_central_idea_selected.png

In the side panel click on the task information tab.

task_icon.png

This will open the task information for your central idea.

central_idea_task_information.png

Click on the start date to open a calendar to choose a different date.

task_information_change_date.png

Click on duration to change the length of your project. 

 change_duration.png

 

Adding Tasks to your Time Map:

The building blocks of a Time Map are “tasks”. Much like the branches on a Mind Map, they help to break a project down into individual ideas. By arranging them along the timeline you can set measurable and achievable goals for when the tasks need to be completed by, and highlight your progress along the way with an easy to understand, colour coded system.


To add a task to your Time Map:

 

On the main toolbar click on the task icon - This will add a new task to the canvas.

new_toolbar.png

 Type to add a label.


adding_new_task.png

 

Click and drag the task to place it along the timeline on the day where you want it completed.

 task_added.png

 

If you want to extend the task over several days click on the blue arrow icon and drag it to extend the size of the task.

extend_task.png

You can also add a task by double-clicking anywhere on the canvas.

 

Predecessors, Successors and Task Connectors

If you want to add another task, which is related to an existing task, you can add a predecessor task with a Task Connector. This connects the new task via a string to the successor task. To do this:


On an existing task hover over the right-hand edge to bring up a white circle with a red “+” in it.

add_predessor.png

Click on the “+” sign to create a new task that is connected to the existing task.

adding_predessor_2.png

Drag and drop the new task onto the canvas

predessor_3.png

To connect existing, separate tasks:

On the task you would like to be the Successor, click on white Task Navigation tool and press “+”.

connecting_existing_tasks.png

 

Drag the new predecessor into the other existing task to add a Task Connector.
connecting_existing_tasks_2.png

The other task will now change colour and be added to that milestone group. 

connecting_existing_tasks_3.png

A predecessor represents items that need to be completed before the original successor task can be completed; to ensure tasks are completed in a correct order you cannot move a connected predecessor ahead of its successor on the canvas. 

Deleting a Task Connector

To remove a Task Connector, if they no longer need to be connected or you want to move the tasks more freely around the canvas, click on the connecting string then click backspace on the keyboard.



deleting_connector.png

Adding Milestones

Milestones are very much like Parent Branches in Mind Map; they can be labelled in any way to help towards completing your projects such as the main goal that the smaller tasks are working towards or the person who is responsible for managing each group of tasks.


To add a new milestone:

In Time Map View go to the main toolbar.

Click on the “Milestone” Icon in the insert section.

new_toolbar.png

This will add a new milestone underneath the timeline on the canvas.

adding_milestones_1.png

Click and drag the milestone to position it under the timeline.

adding_milestone.png


Adding Tasks to Milestones

You can add existing tasks to a milestone by:


Clicking on the task

adding_task_to_new_milestone.png

This will bring up a pop-up menu, click in the brackets that say (Assign to milestone).

assiging_milestone.png

This will open a drop-down menu with a list of existing milestones, click on the one you would like to add it to.


assiging_milestone_2.png

The task will now be assigned to that milestone and will show the same colour as the other tasks that are assigned to that milestone.

assiging_new_milestone_3.png

You can also do this by clicking on "Connect Task" on that milestone and then drag the connection to the task you want to add. 

 

You can add a new task to a milestone by:

 

On the Milestone flag click "Add Task".

create_new_task_connected_to_milestone.png

A new task that is the same colour as that milestone will appear on the canvas

task_added_to_milestone.png

Tracking progress in Time Map View

You can choose what day your timeline starts when you create your Time Map. Once you’ve set up the duration and order of your tasks in Time Map View, measure their progress using the Task Status System.

 Changing the Status of a Task:

You can use a traffic light system to denote the completion status of individual task:

Click on a task.

Go to the main toolbar, you can choose from Red, Yellow, Green or Completed (Blue box with tick).

task_status.png

Click to add to the task.

traffic_system.png

If you want to remove a status, click on the grey box in the status tab.


 Using the Current Time Indicator

The Current Time Indicator is a bar that can be used to measure whether you are on track with your project by greying out the tasks in days that have already lapsed.


The Time Indicator updates automatically when you open Time Map view, moving to it to the current date, greying out the tasks that were due to be completed before that date. This allows you to see straight away whether you are on schedule with your project and where you need to focus your time.

You can also manually move the Time Indicator by clicking it and dragging it across the Time Map. This will not be saved if you close the Map and it will be updated to the current date when you re-open it. 

Task Navigation Menu

If you wish to view more information about a task the connected predecessors in the Task Navigation menu:


  1. Click on a task to bring up a pop-up menu- This is the Task Navigation Menu.
  2. The top half will show the label and what milestone it’s connected to.
  3. The body of the Task Navigation Menu will give a list of all the other tasks it’s connected to.
  4. Click on the other tasks listed in the menu to jump to that task.

Swimlanes

Swimlanes are a tool used in project management to divide projects into sections to make them easier to read. You can use them to delegate tasks to different people or mark out the different phases of a project.

new_toolbar.png

 To add a Swimlane to your Time Map:

 

  1. Click on the Swimlane icon on the main toolbar.
  2. This will create a new Swimlane marker on the Time Map.
  3. Re-name it by double-clicking anywhere on the Swimlane line.
  4. You can move the Swimlane to where you want it on the Time Map by clicking and dragging it up and down.



Each Swimlane you add will have a different background and divider colour allowing it to be easily distinguished at a glance. This is designed to make it easier to view which tasks belong to whom or which phase of the project.

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Time Map View

 

 Time Map view bridges the gap between Mind Mapping and timeline project planning, allowing you to convert your Fast Capture, Brainstorm, Radial View, Org Charts and Mind Map View creations into an interactive timeline. Just like the other iMindMap Views, you can use the Side Panel to add Tags, media and notes to your Time Maps or, export to DropTask For Business for real-time task management.

Creating a new Time Map

To create a new Time Map with a blank canvas:

  • Open iMindMap 11 Ultimate edition
  • Click on “New”, then choose “Time Map” in the “Choose a View tab”

time_map_1.png

  • Type your Time Maps title, then click start
  • A pop-up box will give you the option to choose your timescale, start date and duration

time_scale_options.png

  • This will open a new Time Map canvas.
 blank_time_map_canvas.png


To convert an existing Mind Map into a Time Map:

map_before_time_map.png

  • Open the Mind Map you want to convert in Mind Map View
  • On the main toolbar click on the Mind Map icon to bring up the view selection, then click “Time Map”.

Screen_Shot_2018-04-27_at_10.58.07.png

  • A pop-up box will give you the option to choose your timescale, start date and duration- Click on Time-scale to choose from days, weeks, or months, and then change the length of time by clicking on duration. You can set it to a maximum of 50 months. 

    Time_Map_pop-up_menu.png

  • Your Mind Map will now be converted into a timeline, the main branches will turn into milestones, and your child branches will turn into tasks.

    converted_time_completed.png

Time Map Basics

Fast-track pop-up menu- adding items to your Time Map quickly:

You can add tasks, Milestones and Swimlanes quickly by double-clicking on the canvas to bring up a fast track pop-up menu.

pop_up_menu_time_map.png

Just click on the icon that you wish to add to the canvas.

 

Changing the timescale once the Map has been opened:

Once you have set your chosen time-scale e.g days/ weeks/ months, you will not be able to change this.

If you want to change to start date and duration once the time-map has been opened:

 

 

Click on the central idea- milestone ( what would have been the central idea in a mind map).

time_map_central_idea_selected.png

In the right-hand side of the toolbar, click on the task information icon.

task_information_toolbar.png

 

This will open the task information for your central idea.

central_idea_task_information.png

Click on the start date to open a calendar to choose a different date.

changing_date.png

Click on duration to change the length of your project. 

 change_duration.png

 

Adding Tasks to your Time Map:

The building blocks of a Time Map are “tasks”. Much like the branches on a Mind Map, they help to break a project down into individual ideas. By arranging them along the timeline you can set measurable and achievable goals for when the tasks need to be completed by, and highlight your progress along the way with an easy to understand, colour coded system.


To add a task to your Time Map:

 

On the main toolbar click on the task icon - This will add a new task to the canvas.

time_map_toolbar.png

 Type to add a label.


adding_new_task.png

 

Click and drag the task to place it along the timeline on the day where you want it completed.

 task_added.png

 

If you want to extend the task over several days click on the blue arrow icon and drag it to extend the size of the task.

extend_task.png

You can also add a task by double-clicking anywhere on the canvas.

 

Predecessors, Successors and Task Connectors

If you want to add another task, which is related to an existing task, you can add a predecessor task with a Task Connector. This connects the new task via a string to the successor task. To do this:


On an existing task hover over the right-hand edge to bring up a white circle with a red “+” in it.

add_predessor.png

Click on the “+” sign to create a new task that is connected to the existing task.

adding_predessor_2.png

Drag and drop the new task onto the canvas

predessor_3.png

To connect existing, separate tasks:

On the task you would like to be the Successor, click on white Task Navigation tool and press “+”.

connecting_existing_tasks.png

 

Drag the new predecessor into the other existing task to add a Task Connector.
connecting_existing_tasks_2.png

The other task will now change colour and be added to that milestone group. 

connecting_existing_tasks_3.png

A predecessor represents items that need to be completed before the original successor task can be completed; to ensure tasks are completed in a correct order you cannot move a connected predecessor ahead of its successor on the canvas. 

Deleting a Task Connector

To remove a Task Connector, if they no longer need to be connected or you want to move the tasks more freely around the canvas, click on the connecting string then click backspace on the keyboard.



deleting_connector.png

Adding Milestones

Milestones are very much like Parent Branches in Mind Map; they can be labelled in any way to help towards completing your projects such as the main goal that the smaller tasks are working towards or the person who is responsible for managing each group of tasks.


To add a new milestone:

In Time Map View go to the main toolbar.

Click on the “Milestone” Icon in the insert section.

time_map_toolbar.png

This will add a new milestone underneath the timeline on the canvas.

adding_milestones_1.png

Click and drag the milestone to position it under the timeline.

adding_milestone.png


Adding Tasks to Milestones

You can add existing tasks to a milestone by:


Clicking on the task.

adding_task_to_new_milestone.png

This will bring up a pop-up menu, click in the brackets that say (Assign to milestone).

assiging_milestone.png

This will open a drop-down menu with a list of existing milestones, click on the one you would like to add it to.


assiging_milestone_2.png

The task will now be assigned to that milestone and will show the same colour as the other tasks that are assigned to that milestone.

assiging_new_milestone_3.png

You can also do this by clicking on "Connect Task" on that milestone and then drag the connection to the task you want to add. 

 

You can add a new task to a milestone by:

 

On the Milestone flag click "Add Task".

create_new_task_connected_to_milestone.png

A new task that is the same colour as that milestone will appear on the canvas

task_added_to_milestone.png

Tracking progress in Time Map View

You can choose what day your timeline starts when you create your Time Map. Once you’ve set up the duration and order of your tasks in Time Map View, measure their progress using the Task Status System.

 Changing the Status of a Task:

You can use a traffic light system to denote the completion status of individual task:

Click on a task.

Go to the main toolbar and click on "Status" to open the status menu, you can choose from Red, Yellow, Green or Completed ( Blue box with tick).

Screen_Shot_2018-04-27_at_11.01.19.png

Click to add to the task.

traffic_system.png

If you want to remove a status, click on the grey box in the status tab.


 Using the Current Time Indicator

The Current Time Indicator is a bar that can be used to measure whether you are on track with your project by greying out the tasks in days that have already lapsed.


 The Time Indicator updates automatically when you open Time Map view, moving to it to the current date, greying out the tasks that were due to be completed before that date. This allows you to see straight away whether you are on schedule with your project and where you need to focus your time.

 You can also manually move the Time Indicator by clicking it and dragging it across the Time Map. This will not be saved if you close the Map and it will be updated to the current date when you re-open it. 

Task Navigation Menu

If you wish to view more information about a task the connected predecessors in the Task Navigation menu:


  1. Click on a task to bring up a pop-up menu- This is the Task Navigation Menu
  2. The top half will show the label and what milestone it’s connected to
  3. The body of the Task Navigation Menu will give a list of all the other tasks it’s connected to
  4. Click on the other tasks listed in the menu to jump to that task

Swimlanes

Swimlanes are a tool used in project management to divide projects into sections to make them easier to read. You can use them to delegate tasks to different people or mark out the different phases of a project.

time_map_toolbar.png

 To add a Swimlane to your Time Map:

 

  1. Click on the Swimlane icon on the main toolbar.
  2. This will create a new Swimlane marker on the Time Map.
  3. Re-name it by double-clicking anywhere on the Swimlane line.
  4. You can move the Swimlane to where you want it on the Time Map by clicking and dragging it up and down.



Each Swimlane you add will have a different background and divider colour allowing it to be easily distinguished at a glance. This is designed to make it easier to view which tasks belong to whom or which phase of the project.

 

 

 

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